Subaward Escalations
Due to a backlog in Subaward processing, the College can approve up to three subaward escalations every two weeks. To manage this process efficiently, the Dean’s Office must prioritize all requests based on urgency and impact.
In the spirit of transparency, we kindly request that you provide details on the following:
- Imminent Award End Dates – Highlight any upcoming deadlines that may affect the continuation of your project.
- Impact to Collaboration – Especially with non-profit partners or other collaborators who may be unable to absorb costs until the subaward is finalized.
- Impacts to Project Milestones – Outline any delays or risks to key project milestones due to the delay in processing.
Please complete and submit this downloadable spreadsheet with the required information to assist in prioritizing your request.
Deadlines to Send to the Dean’s Office:
June 2nd 2025 FULL
June 16 2025 FULL
June 30th, 2025 2 slots available.
NO MORE ESCALATIONS after June 2025. This process will end.
Common Questions:
- Can I send a request if I have modifications still pending? No
- Does this guarantee that mine will be escalated? No. We are only allowed three per cycle as a college. We will review them collectively each cycle to determine which 3 can be prioritized. If yours is not prioritized, it will be added to the next cycle.
- Which Subawards can be escalated? Only those that not yet assigned in OSP and the ASR or MOD must have been processed. Incomplete requests will be returned. Items that are returned are removed from the priority list and are assigned on a first-in-first-assigned basis like everything else. After the item is complete and back in OSP, you may decide to add it back to the next two week priority list.
- Email this request and attachment linked above to:
- Erika Hargadine ehargad@uw.edu
- AD of Research envadr@uw.edu
- CC Everett Abegg eabegg@uw.edu
- Subject: [Unit Name Inserted [Subaward Escalation Request] [PI Name Inserted]