Tip 1: Check for Annual Subscription Renewals before June 1, 2026
This is a reminder that all software licenses expire on June 30. However, many renewals or cancellations must be completed by June 1, so it is important that fiscal staff review UWIT software charges now.
To review licenses charged to your area, please run the R1300.5 report and either:
- Add your Cost Center Level 6 in the Hierarchy filter, or
- If you manage a specific cost center, add that cost center under Worktags.
You can also type “ISP UWIT” in the Worktags field to select Internal Service Provider: UWIT | UWIT Recharge, which will show all UWIT charges.
After running the report, sort by Line Memo to identify licenses for employees who may no longer work in your unit or who have transferred to another area. A short 30 second video may be found here
Rather than only providing written instructions, I recorded a short video so you can practice finding your licenses. Please see the attached video, and feel free to reach out in the Community Discussions – Financial Reporting Teams chat if you have questions.
We most commonly see issues with Tableau and Adobe licenses. Please complete this review before the biennium close to avoid paying for licenses for staff who are no longer in your unit.
Amongst all the changes happening this year (yes, we see you, GASB 103), here is some genuinely good news: the year-end close follows the same timeline as your regular month-end close. No new playbook to learn. No surprises hiding around the corner. If you’ve done a month-end close, you already know the drill.
That said, “the same” doesn’t mean “whenever you get around to it.” Here’s your deadline cheat sheet:
By Thursday, June 25:
Accounting adjustments involving trackable spend categories must be completed.
By Monday, June 30:
Internal Sales Deliveries (ISDs) for the period must post. We see you in the service and recharge centers and special operations cost centers!
Accounting adjustments must be approved and entered. Please don’t give the Financial Reporting and Close (eFRANC) team a big list at 4PM
Receiving must be completed. Yes, look for the Match Exception reports that we send every Tuesday!
By Tuesday, July 1:
Customer invoices must be approved.
FY26 cash deposits must be claimed.
Meeting these deadlines matters because GASB requires transactions to be recorded in the period they actually occurred, not whenever the paperwork catches up. This is called the matching principle, and it’s one of the foundational rules of governmental accounting. (More on that in an upcoming session to be hosted by the shared environment!) Nobody wants to kick off FY2027 untangling FY2026.