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Purchasing Capitalized Equipment

Before purchasing equipment that is over $5,000, a requester should have the following information available:

  1. A Sole Source Justification
  2. A Quote
  3. A Cost Center Worktag and a Resource Worktag
  4. Additional worktags as required: Program, Assignee, Grant, Stand Alone Grant, and Activity

If the equipment is a multi-component asset, please contact the ePAS team for an intake meeting to ensure that the entire scope is understood and documented. This will help ensure that equipment qualifying for Machinery and Equipment Tax Exemption are appropriately accounted for and that the asset is tracked with the equipment inventory office.

Send a request for an initial consult to if your unit uses ePAS services otherwise consult your local unit fiscal support staff.